Introduction

Region: National
Industry: Production
Roles: Production Lead, Production Operator, Warehouse Associate, Forklift Operator, Quality Assurance Auditor

Problem

When large-scale employers rely on temporary or contingent workers, one of the biggest challenges is accurate timekeeping and cost allocation. Many of these companies use an internal timekeeping system—like Paylocity—to track hours, breaks, lunches, and departmental transfers for their full-time employees.

That was the case of two of our biggest clients, they wanted a seamless way to track worker hours, ensure accurate billing, and eliminate manual timesheets. Initially, Paylocity and other vendors suggested that building such an integration would take at least six months, making it seem nearly impossible.

Solution

At Traba, we don’t believe in the impossible. Instead of accepting a six-month timeline, our engineering team delivered a fully functional integration with Paylocity in just two weeks. Our focus was on building a system that was not only fast but also scalable, seamless, and reliable for both businesses and workers.

Our approach was simple but effective:

1. Automation & Efficiency: Instead of relying on manual timesheets, we built an automated system that pulls clock-in and clock-out data directly from Paylocity’s timekeeping system. The fact that they went from around 16 hours, manually going through each paper sheet to track worker time, to almost zero minutes demonstrates the immense efficiency gains achieved through automation. This completely eliminated the need for businesses to manually verify time logs, reducing the risk of human error and freeing up valuable administrative time.
   
   

2. Seamless Worker Experience: Before Traba, workers relied on paper timesheets, leading to confusion and inefficiencies. Switching to Traba improved timekeeping with easy QR codes and facility kiosks. However, reconciling Traba’s system with their company’s payroll often resulted in errors, causing frustration when workers felt underpaid or overpaid and sparking unnecessary back-and-forth with administrators. These issues created distractions that pulled workers away from their actual jobs.

   By integrating directly with Paylocity, we eliminated these pain points. Workers simply badge in and out using the company’s system—no extra steps, no confusion, and no room for manual errors. This automation ensures accuracy, removes administrative headaches, and lets workers focus on what matters most.

   
   

3. Accurate Billing & Payroll: Previously, businesses had to manually cross-check timesheets, leading to frequent disputes and payroll corrections. Our integration ensured businesses got properly invoiced and workers were paid correctly without adjustments or delays. Now, every clock-in and clock-out is logged automatically, creating a flawless billing and payroll process.
   
   

4. Cost Center Tracking: Most staffing providers lack real-time cost center tracking, making it difficult for businesses to allocate labor costs accurately. Without visibility into workforce distribution across departments, budgeting becomes guesswork, labor efficiency is harder to measure, and billing discrepancies pile up.
   Traba built a system that solves this. Businesses can now track workforce allocation in real time through transfers, ensuring every labor dollar is assigned correctly. This automation streamlines financial reporting, reduces billing errors, and keeps budgets on track—without the manual work.
   
   

5. Rapid Deployment & Scalability: Traditional staffing solutions are slow, rigid, and rely on outdated manual reporting. Traba changes that. Our system seamlessly integrates with any payroll or timekeeping software—not just Paylocity—giving businesses complete flexibility. Whether managing a single location or scaling across multiple warehouses nationwide, Traba automates the entire process, eliminating inefficiencies and manual work. No matter what system a business uses, we make workforce management effortless.
   
   

6. Client-First Approach: We worked directly with Paylocity representatives and our clients to ensure that their unique needs were met. By continuously iterating based on client feedback, we built a solution that provides businesses with complete peace of mind.
   
   

7. Eliminating Friction: One of the biggest frustrations for businesses was workers needing to hunt down supervisors for clock-in codes. Supervisors were stuck micromanaging clock-ins instead of focusing on running operations.
   With Traba, that problem disappears. Workers simply badge in and out, and all data syncs instantly. No more manual oversight, no more back-and-forth. Businesses can finally focus on what matters while Traba seamlessly handles workforce tracking, payroll accuracy, and real-time reporting. Less friction and more efficiency.

By solving these critical problems, Traba transformed timekeeping and payroll processing for our clients. The impact was immediate and substantial.

Results

Traba’s Paylocity integration showcases the company’s unwavering commitment to customer obsession. By refusing to accept “not possible” as a final answer, the engineering and operations teams collaborated with Paylocity, overcame roadblocks, and built an automated timekeeping solution in just two weeks—far faster than the six-month timeline originally projected.

This solution not only saves countless hours of manual work but also elevates the worker experience by ensuring every employee is paid accurately and on time. Clients maintain full confidence in their existing source of truth (Paylocity) and gain real-time visibility into labor costs across departments. Meanwhile, Traba acts behind the scenes to make sure our clients have a tailor labor solution to each client’s unique needs.

Behind the scenes, Traba’s engineering team has built a seamless, intelligent integration that dynamically adapts to each client’s unique needs. From automating complex payroll workflows to optimizing data synchronization in real time, our engineers push the boundaries of what’s possible in workforce management.

As one of our engineers put it: "At Traba, we don’t believe anything is impossible until we’ve exhausted all options.” 

This integration is just one example of how Traba is redefining staffing, making workforce management faster, simpler, and more accurate than ever before. This is the “magic” behind Traba.